Skip to main navigation Skip to main content

Submission guidelines

26–29 October 2023 | #WONCASydney2023
Register now     View program RACGP logo

Submission guidelines

Please ensure that you refer to the content required per presentation type under "Prepare your submission" on the conference website. If your submission does not follow the below guidelines, it will not be considered for review.
  • All submissions must contain new information not previously published or presented prior to the conference unless there is a substantial update of data.
  • All submission must be made via the relevant online submission portal. Emailed and incomplete submissions will not be reviewed.
  • All submissions should follow the conference submission template:
    • All submissions must be made in British English spelling eg anaemia, not anemia. If in doubt, please arrange for the review of your abstract by a native English speaker.
    • The presentation title is to be in sentence case, using capitals where appropriate eg “My submission title: An exploration of sentence structure”
    • Use third person narrative (eg, Treatment of xxx will be presented) rather than first person (eg, I will discuss).
    • Within the body of the submission, when using abbreviations spell out the name in full at the first mention and follow with the abbreviation in parenthesis. Abbreviations may be used in the title, provided the name in full is outlined in the body of the submission.
    • Do not include any product name, company names or anything that may identify you or your company in the submission.
    • Double check spelling and grammar. It is the responsibility of the submitter to ensure their text does not contain any typos or grammatical errors.
  • Submissions will not be accepted after the submission process has closed.
    • Presentation summary/abstracts should be no longer than 300 words.
    • Submissions should be text only. No diagrams, illustrations, tables, or graphics.
  • All research reported at the conference must adhere NH&MRC research policy.
  • Presentations are not marketing opportunities for particular products or services, and submissions of this nature will not be considered.
  • You may submit and be listed as a presenter for a maximum of three submissions but there is no limit to how many times you are listed as a co-author.
  • Submission of an abstract constitutes a formal commitment by the presenting author(s) to present the work in-person at WONCA 2023 in Sydney, Australia, should their submission be accepted.
  • The submitter signs for all co-authors and accepts responsibility for the present rules for submission and presentation on behalf of all co-authors.
  • Any costs of presenting (including conference registration, travel, and accommodation) are the responsibility of the presenter, except where a WONCA bursary has been awarded.
  • All submissions will be double blind peer reviewed.
Note: Only the accepted submissions of fully registered presenters can be included in the final conference program. Registration is required by July 2023. Failure to register by this date will result in your presentation being removed from the program.
The Conference Organiser will not be held responsible for submission errors caused by internet service outages, hardware or software delays, power outages or unforeseen events. 
Submitters will receive notification of the outcome of their submission by March 2023. 

Program scheduling

Accepted submissions will be scheduled together with other thematically related individual submissions. By submitting you agree to be available for the duration of the conference. Any time constraints relating to the presentation date/time must be brought to the attention of the Conference Organiser when submitting.
Due to the large number of presentations included in the program, any request to alter allocated time slots cannot be guaranteed and will be considered on a case-by-case basis with respect to the impact on the whole program and other presenters.
The Conference Organiser reserves the right to change presentation dates and times if needed. In this instance every effort will be made to find an alternative presentation slot that is suitable to the presenter.

Conflict of interest and disclosure

The Conference Organiser takes the view that any potential conflicts of interest must be recognised and stated. If there is doubt about the existence of a conflict, it is preferable to err on the side of caution and make a disclosure. The intent of the disclosure is not to prohibit presenters from presenting, but rather to inform participants of any possible bias that presenters may have.
Conflicts of interest (COI) are common, and some would say almost inevitable. COI are secondary interests (e.g., personal, commercial, political, academic, or financial) that may influence judgements of participants receiving the presentation. COI have been described as those which, when revealed later, would make a reasonable delegate feel misled or deceived.
Financial interests may include employment, research funding, sponsorship, stock or share ownership, payment for lectures or travel, consultancies, company support for staff commissioning/funding/ sponsoring of any element of the paper, any financial or potential financial benefit, or PR firm involvement. This is not an exhaustive list of potential conflicts, rather an indication of the range of potential conflicts of interest.
Disclosure must be done verbally and displayed in writing on a presentation slide at the beginning of a presentation. It may also be included in written conference materials.
Please note that the Conference Organiser reserves the right to rescind or withdraw any submission at any time, including after publication, if undeclared concerns with authorship, conflicts of interest, plagiarism or content veracity and accuracy arise.

© 2023 The Royal Australian College of General Practitioners (RACGP) ABN 34 000 223 807